Thursday, June 15, 2017

Letter To Editor-in-Chief Metroland Media East Ryland Coyne (June 13, 2017)

Letter To Editor-in-Chief Metroland Media East Ryland Coyne (June 13, 2017)

Ryland Coyne

Metroland Media:

This article (Carleton Place-Council Shocked After Arena Costs Balloon 50 Percent) is incredibly misleading. Especially when you look at the Deputy Mayor quotes you printed in the paper. The fact is that the Deputy Mayor was the council member who moved the motion to engage Renwick and Associates Real Estate Inc. to act as Project Manager to oversee projects for the Town (see supporting information below).

There is and was no information that the Deputy Mayor was not aware of nor was there any information regarding this matter that any council member was not aware of regarding the arena upgrade.

This entire article is based on theatre and electioneering by a very disrespectful group of elected officials who have no respect for the integrity or intelligence of the community they serve.

I grow more disappointed each week as I read the Carleton Place Almonte Canadian Gazette and the lack of objectivity or research done in the reporting of municipal matters.



May 30th, 2017

COMMUNICATION 128258 

Received from Paul Knowles, Chief Administrative Officer  Addressed to  Physical Environment Committee  Date   May 30th, 2017 Topic   Arena Project SUMMARY Project Manager has been obtaining prices to construct new change rooms at the arena.  Although not all prices have been obtained, it is clear that the total project will be approximately $1.5m plus HST.  Based on an earlier estimate that was prepared before the architect prepared drawings for the project, the 2017 budget included $1.0m.  At budget time, it was planned that a significant portion of the $1.0m could be funded by payments from the arena operating budget.

However, usage of the arena has slightly declined and hydro costs have increased significantly, so there is little ability within the arena budget to fund this project.  The project would likely need to be funded by debt and a 1½ % tax increase to fund payments or from the hydro reserve. 
 

UPDATE – June 27th, 2017 User fees have increased 10% this year to help offset the increased costs of hydro.  Staff feel that any further increases to the users must be minimal.  If the funding proposal is satisfactory; a review of the pricing and scope of project should be completed and more firm prices obtained. 

Jason Clarke has requested that a 24’ x 60’ portable be installed at the arena.   Before this request can be considered – the Building Department requires a site plan as well foundation and anchorage plans and existing construction drawings.  The installation of a portable would also require a DP1 permit from the Planning Department.  The Fire Department will also have to be consulted.  Any costs for the installation such as site work and electrical installation are the responsibility of Jason Clarke.  Any costs for the operation of the portable are also the responsibility of Jason Clarke. 


STAFF RECOMMENDATION  THAT Council supports proceeding with the construction of dressing rooms funded as follows: 


1.5 million – Capital project $200, 000 – Arena reserve $800,000– Debt – funded by the arena operational budget $500,000 – Tax Stabilization Reserve
$55,000 annual operating shortfall (2018) $27,500 from user fees, and other revenue initiatives $27, 500 from an increase in municipal funding.

THAT further information is required before installation of a portable can be considered.


March 16th, 2017 
  
COMMUNICATION 128162 Received from Paul Knowles, Chief Administrative Officer Addressed to Community Issues Committee Date March 16th, 2017 Topic Project Manager for 2017 Construction SUMMARY The following firms have submitted proposals to manage projects for the Town.

Company Rate Estimated Total Cost

MacLaren not provided $245,406 plus TBD
FSA $130.00 $117,000* plus travel cost

Renwick $97.75/hr $87,975*

*Note: The RFP asked for an hourly charge but MacLaren only provided a total cost based on a percent of the budget. An estimated time of 900 was used to compare MacLaren’s price with the other submissions.

All firms are considered able to complete the required work.

STAFF RECOMMENDATION

THAT staff engage Renwick and Associates Real Estate Inc. to act as Project Manager to oversee projects for the Town.

COMMITTEE DECISION THAT staff engage Renwick and Associates Real Estate Inc. to act as Project Manager to oversee projects for the Town.

COUNCIL ACTION THAT Council hereby authorizes staff to engage Renwick and Associates Real Estate Inc. to act as Project Manager to oversee projects for the Town.

PASSED IN COUNCIL

Councillor Redmond declared a possible pecuniary interest and did not speak nor vote regarding communication 128162 as per motion 6-128-13.

Motion No. 6-128-13 Moved by Deputy-Mayor Flynn, seconded by Councillor Doucett

Communication: 128162 THAT Council hereby authorizes staff to engage Renwick and Associates Real Estate Inc. to act as Project Manager to oversee projects for the Town.

CARRIED

_____________________________________________________


January 4th, 2016

Parks and Recreation Action Report for the January 4th, 2016 meeting held in  the Arena Board Room at 7:00 p.m. 

Present: Councillor Ross Trimble, Deputy-Mayor Jerry Flynn, Jan Ferguson, Paul Pillsworth, Tom Marshall, Bill Levesque,  John Andrews, Joanne Henderson, Manager of Recreation  and Culture Absent: Serge Robichaud (regrets),  Reeve Richard Kidd 

1) DECLARATION OF PECUNIARY/CONFLICT OF INTEREST AND GENERAL NATURE THEREOF – now or anytime during the meeting
2) PUBLIC MEETING – NONE THIS EVENING
3) REGISTRATION OF PUBLIC WISHING TO SPEAK
4) PLEASE TURN OFF ALL CELL PHONES AND PAGERS
5) IF THERE IS AN ADDENDUM, IN ACCORDANCE WITH SECTION 15.2.4 (OF STRIKING REPORT) DOES THE COMMITTEE WISH TO APPROVE THIS ADDENDUM? 

TO BE DISCUSSED

Communication 127007 Received from Joanne Henderson, Manager of Recreation and Culture Addressed to  Parks and Recreation Committee Date   December 4, 2015 Topic   Arena Complex Upgrades

SUMMARY An Open House was held on November 23, 2015. The survey closed on November 30, 2015.  Staff are compiling the information received from the surveys.  Once the information is compiled, staff will prepare a recommendation as to how to proceed.

UPDATE Information about the proposed improvements to the Neelin St. Community Centre property was presented to the public in November via the website, social media and an Parks and Recreation Committee – January 4, 2016 open house on November 23rd.  More than 300 residents submitted comments (see attached).  In summary, the responders to the survey;  - Were primarily from Carleton Place (77%) - Felt that an addition to the arena containing 4 new change rooms and an office was the top priority. - Felt a new outdoor rink (winter) and particularly the skateboard park (summer) was the second priority. - Gave limited priority to relocating and expanding the tennis courts and expanding the arena seating capacity. - Gave a low priority to relocating the playground and constructing new parking.

A total of 112 specific comments were also provided (see attached).  Although there were differing views expressed, in general, these comments; 

- Supported proceeding with improvements. - Suggested constructing some of the new facilities on the baseball diamonds in front of the arena(Note – the ball diamonds are constructed over a former landfill site and the surface should remain grass) - Suggested that the existing arena space should be updated and improved. - Expressed concern about how the project will be funded. - Some felt an entirely new facility similar to Smiths Falls should be constructed instead of renovating the existing facility (Note – the total work proposed would cost $2.85 m where a new facility similar to Smiths Falls would cost $12-14 m). - Suggested a skateboard park was needed and should be visible. 

COMMENT With a total cost of almost $3.0 m, the proposed improvements must be completed in phases.  To address the priorities, the first phase should include new change rooms and also address skateboarding concerns by providing an alternate location.  Proceeding with the new change rooms and interim skateboard area will remove 29 existing parking spaces (12 at the front and 17 at the side).  However, in the feedback, the need for additional parking was given a low priority.  As a contingency for the phase 1 project, if parking does become a problem, the skateboard area could be removed and/or the additional proposed parking could be constructed.

STAFF RECOMMENDATION  That the first phase of the improvements to the Neelin St. Community Centre include;

- Constructing an addition onto the arena containing 4 new change rooms and an office as illustrated on the attached site plan.  The estimated $1.0 m cost should be funded from a combination of existing budgets, user fees, fundraising, corporate sponsorship associated with naming facilities, grants(if possible), development charges(potentially), cost sharing partners and debt.

Parks and Recreation Committee – January 4, 2016

- Creating an interim skateboard area by fencing an area of the existing parking lot as shown on the attached sketch and placing portable skateboard ramps in this area.  The estimated cost of $50,000 would be funded from development charges and cash in lieu of parkland contributions. - Update and improve existing lobby and arena space.  Specific plans and a budget need to be developed.  Cost should be funded from existing budgets.

That staff work to further define and estimate the cost for the phase 1 projects and then propose specific funding sources for the cost of the work.

Also, that the Town cooperate with community groups with an interest in the other proposed improvement projects and facilitate planning for phase 2 of the work.

COMMITTEE DECISION That the first phase of the improvements to the Neelin St. Community Centre include;

- Constructing an addition onto the arena containing 4 new change rooms and an office as illustrated on the attached site plan.  The estimated $1.0 m cost should be funded from a combination of existing budgets, user fees, fundraising, corporate sponsorship associated with naming facilities, grants(if possible), development charges(potentially), cost sharing partners and debt. - Creating an interim skateboard area by fencing an area of the existing parking lot as shown on the attached sketch and placing portable skateboard ramps in this area.  The estimated cost of $50,000 would be funded from development charges and cash in lieu of parkland contributions. - Update and improve existing lobby and arena space.  Specific plans and a budget need to be developed.  Cost should be funded from existing budgets.

That staff work to further define and estimate the cost for the phase 1 projects and then propose specific funding sources for the cost of the work.

Also, that the Town cooperate with community groups with an interest in the other proposed improvement projects and facilitate planning for phase 2 of the work.